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HR Coordinator in Germantown, WI at Ellsworth Corporation

Date Posted: 5/7/2018

Job Snapshot

Job Description


Under the direction of the business HR Manager, the HR Coordinator is responsible for the being the first touch of HR to the organization's employees and leaders and providing guidance, support, and coordination in the consistent and effective application of policies, procedures, and practices of Human Resources.  The Human Resources Coordinator performs a variety of clerical, administrative, and office support duties for the HR Department and key Business Leaders.

 Essential Duties and Responsibilities include the following. Other duties may be assigned.

  • Managing sensitive and confidential matters like personnel relations, employee relations, and organizational changes, planning and protecting the security of information, data and files.
  • Responding to and putting through various queries from managers and employees, and from other agencies or departments.
  • First line of support for HR around payroll, policies, procedures, and benefits.
  • Provide administrative support such as preparing correspondence, forms and reports, arranging meetings, composing organizational announcements and processing confidential reports and documents.
  • Maintain all employee personnel records including record retention management as required.
  • Prepare and post internal and external job postings, arranging interview schedules and coordinating travel and assist with the interviewing process as needed.
  • Assist in maintaining and updating the organizational charts.
  • Handle all New Hire pre and post-employment tasks; ensure all new hires are employment eligible, create offer letters, scheduling drug screens, process background checks, IT Requests and preparing orientation/onboarding schedules.
  • Coordinate employee events and celebrations.
  • Coordinate meeting and event arrangement, prep and clean up.
  • Assists HR Director and Manager with projects as needed.
  • Oversee the data gathering for organization’s HR metric dashboard (turnover, promotion ratio, time to fill, etc.).
  • Provide first level HRIS support (Password resets, standard reports, information request)
  • Compiles and maintains records for use in employee benefits administration.
  • Coordinates the following programs for each supported location
    • Responses to Unemployment Insurance
    • OSHA 300 report and update
    • Workers Compensation - (documentation from safety, timely responses for information from insurance, 52 week analysis, entering the claim, file maintenance)
    • Leaves of Absence (paperwork, education on FMLA source, follow up with payroll and information)
    • SharePoint information
    • EEO1 Report and data entry
    • Invoice and system review

 Other Key Duties

  • Serve as administrative back-up to Corporate HR Administrator.
  • Assists the business HR Manager in the daily administration of other HR services as directed or assigned, including by not limited to, employee relations, communications, workflow execution, etc.

Supervisory Responsibilities

None at this time.

Ellsworth Corporation is an Equal Opportunity Employer. Equal access to programs, services and employment is available to all persons. Those applicants requiring reasonable accommodation to the application and/or interview process should notify a representative of the Human Resources Department. We do not unlawfully discriminate against any applicant on the basis of race, color, religion, sex, national origin, age, disability, sexual orientation, genetic information, or any other class protected by federal or state law.

Job Requirements


To perform the job successfully, an individual should demonstrate the following competencies.

  • Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments
  • Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
  • Quality Management - Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.
  • Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.
  • Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.

  • Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.

  • Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
  • Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

Bachelor's degree from a four year college in a related field of study and 1-3 years of related industry experience and/or training.  Other combinations of education and experience may be considered as equivalent at the discretion of Human Resources and the hiring Manager.

Certifications, Business Licenses, Registrations

PHR desirable.

Language Skills

Excellent communication skills (Written and Verbal)  Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.  Ability to write routine reports and correspondence.  Ability to speak effectively before groups of customers or employees of organization.

Mathematical Skills

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.  Ability to apply concepts of basic algebra and geometry.

Reasoning Ability

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.  Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Skills

To perform this job successfully individuals must be proficient on a personal computer and have knowledge of Human Resource Management Software, Time & Attendance Systems, Internet Software, Spreadsheet Software and Word Processing Software.

Other Qualifications, Skills, and Abilities

Strong emotional intelligence in working with various work groups, levels of position (hourly to executive) and ability to support off hours (before 8 am or after 5 pm) if needed.  This position may be eligible for a flexible schedule.